Over time, I have found that during the holiday season I get more requests for info and templates on the subject of writing “resignation letters” than I do at any other time of the year. I suppose that’s because, as the old year winds down and the new year approaches, a lot of people tend to take stock of their lives to-date and make new plans for the future.
For many folks that means resigning from their current job and moving on to other endeavors – whether employment-wise, education-wise, or otherwise.
Whenever you do decide to resign from something, the way in which you do it can have implications for your future. So, when you are drafting your resignation letter make sure you carefully think it through and write one that is both effective and appropriate. Here are a few pointers to keep in mind as you contemplate your resignation letter:
Make Sure You Are Certain
Submission of a resignation is a very definitive action. Usually there is no turning back. So, Make sure you are absolutely 100% certain before you do it.
Don’t Burn Your Bridges
No matter how angry you might be with the organization that you are leaving, don’t express that anger in your letter. Keep it businesslike and neutral in tone. You never know when (and in what circumstances) you might encounter some of those same people in the future.
Keep It Short and On-Point
Two or three short paragraphs should do it. The first one will state your intent to leave and your planned date of departure. In the second paragraph you can briefly explain your reason(s) for leaving in an honest and clear manner. (Remember, keep it businesslike and neutral). The third paragraph can be used to thank the organization for whatever you have gained and/or learned while working there; as well as wishing them all the best for the future.
A few years ago I wrote an article on this subject that is still relevant today. At the end of that article is a link to a real-life sample resignation letter.
Resignation Letters: Don’t Let Your Backfire On You
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